02.23.07

Internet Explorer Auto Complete Settings

Posted in Microsoft at 2:46 pm by Keith

In Internet Explorer you can configure AutoComplete to save and suggest only the information you want. You can choose whether to use AutoComplete for Web addresses, forms, and passwords, or not use it all. You can also clear the history for any of these.

In Internet Explorer, on the Tools menu, click Internet Options.
Click the Content tab.
Under Personal information, click AutoComplete (IE 6) or click the Settings button in the AutoComplete section (IE 7).
Select the check boxes for the AutoComplete options you want to use.
Click OK.

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Outlook Free/Busy Range Default

Posted in Email, Microsoft, Software at 2:43 pm by Keith

When you are adding someone as an invitee to a meeting you’ve created you can see their free/busy time. However, you can only see two months of free/busy time. If you would like to let people see more than two months of your free/busy time you can go to Tools > Options > Calendar Options > Free/Busy Options and change the default of 2 months.

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Word Document Recovery

Posted in Microsoft, Software at 2:42 pm by Keith

Here is a walkthrough for recovering a lost document in word, however if no documents appear in the Document Recovery task pane than you will be unable to recover your document.

Review the files listed in the Document Recovery task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), and decide which to keep.

If a file has [Recovered] in the title it is usually a file that contains more recent changes than a file with [Original] in the title.

If you want to view what repairs were made to a file, point to the file in the Document Recovery task pane, click the arrow next to the file’s name, and then click Show Repairs.

If you want to review the versions that were recovered, open all of the versions and save the best one.

For each file you want to keep, point to the file in the Document Recovery task pane, click the arrow next to the file’s name, and then do one of the following:

To work with the file, click Open.

To save the file, click Save As, and then enter a name for the file. By default, the file is saved in the same folder as the original file. If you use the same name as the original file, the original is overwritten. When you see a message asking whether you want to replace the existing file (with the changes you made up to the last time you saved the file), click Yes.

When you have opened or saved all of the files you want to keep, click Close in the Document Recovery task pane.

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Clearing Outlook View Filters

Posted in Email, Microsoft, Software at 2:32 pm by Keith

If some messages aren’t showing up in Outlook (but they still show up in OWA or other clients) you may have a View filter. If you have a View filter it should be indicated in the top right corner of the main Outlook window. To clear a View filter in Outlook: View > Arrange By > Custom > Filter > Clear All.

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Rename Multiple Files with Windows XP

Posted in Microsoft at 2:31 pm by Keith

Here’s the easy way to rename files in bulk:

In Windows Explorer (or your My Documents folder, or wherever the files are located), select the files you want to rename. You can do this by clicking and dragging a box around them, or select them individually by holding down the Ctrl button and clicking individual files.

Once all the files you want to rename are highlighted, press F2, or right-click on one of the files and select Rename. All of your file selections will disappear except for one, but don’t panic: Type in your new name and click Enter. That’s it! One file will be now be named “renametext” and the others will have sequential numbers in the format of “renametext (1)” and “renametext (2)” and so on. File extentions like .gif, .jpg, or .doc will all be intact, so you can rename multiple types of files at once even if the formats aren’t the same.

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Outlook Out of Office Assistant: The command is not available

Posted in Email, Microsoft, Software at 2:30 pm by Keith

Symptom: Out of office assistant is not working in Outlook giving the following error: The command is not available. See the program documentation about how to use this extension.

Solution: In Outlook go to Help, select about Microsoft Outlook. Select disabled items. Out of office assistant is in the dialouge box. Click on enable and the out of office assistant works again.

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Alphabetize Bookmarks in Internet Explorer & Firefox

Posted in Firefox, Microsoft, Software at 2:21 pm by Keith

You can alphabetize your Favorites/Bookmarks by selecting Favorites (IE) or Bookmarks (Firefox), right-click one of the links, and select Sort by Name.

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Change Your Default Outlook Address List

Posted in Email, Microsoft, Software at 2:18 pm by Keith

In Outlook when you click on the little book to view your address book, or click on the To button in an e-mail message your default address book is open. If you have more than one address book you have to select it from the drop down menu in the top right corner.

To change your default address book in Outlook use the following:

Tools > Address Book > Tools > Options > select the desired list from ‘Show this address list first’

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Word Attachment Reading Layout

Posted in Email, Microsoft, Software at 2:14 pm by Keith

Word uses Reading Layout as the default view whenever it opens email attachments or other non-Word files. The idea is that Reading Layout makes documents easier to view, because the file is repaginated to fit your screen. But repagination can make lists, tables, and other document structures a bit difficult to read.

To prevent Word from automatically using Reading Layout view, click the Tools menu and select Options. In the Options dialog box, select the General tab. Remove the check mark next to Allow Starting In Reading Layout and click OK.

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Outlook Message Delay

Posted in Email, Microsoft, Software at 2:09 pm by Keith

If you use Microsoft Exchange Server, you can delay delivery of an individual message using Outlook. Everyone can use rules to delay delivery of all messages by having them held in the Outbox for a specified time after clicking Send.

In the message, click Options.
Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time you want.

This could come in handy if you are leaving the office early: set an e-mail to your coworkers to be delivered around closing time so they think you are still working.

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